Effective Date: September 4, 2026
Last Updated: September 4, 2026
This Privacy Policy explains how Smile Apti AI ("Smile Apti", "we", "us", or "our") collects, uses, stores, processes, protects and, where applicable, shares personal data when users access or use the Smile Apti AI website, Progressive Web App, Android application, aptitude assessment system, psychological profiling features, career recommendation services, downloadable reports, administrative functions and related services.
Smile Apti AI is operated by:
Legal Entity: Expectation Walkers GenAI Research and Services Pvt Ltd
Registered Address: First Floor, Thachapilly Complex, Thelapilly Junction, Irinjalakkuda
Privacy Email: expectationwalkers.tech@gmail.com
By using Smile Apti AI, you acknowledge the data-processing practices described in this Privacy Policy.
Where consent is required under applicable law, Smile Apti AI will obtain such consent through an appropriate mechanism.
Smile Apti AI is an AI-powered aptitude assessment and psychological profiling platform designed to support self-discovery, educational planning and career planning.
The Platform may provide:
This Privacy Policy applies to personal data processed in connection with these Services.
The information collected depends on how the user interacts with Smile Apti AI.
We may process information:
Because the current project does not use a traditional password-based user account, account information may be more limited than in conventional account-based platforms.
When a user completes a Smile Apti AI assessment, we may process information such as:
The exact data collected may vary depending on the assessment version being used.
Smile Apti AI evaluates assessment responses across multiple intelligence dimensions.
The Platform may generate and store information such as:
These outputs are intended for educational and career-guidance purposes.
Smile Apti AI may generate a personalised Holland Code based on assessment responses.
The Holland Code may be used to:
The generated Holland Code may be stored with the user's assessment results where required to provide the Service.
The Platform may generate personalised career pathways based on assessment results.
This may include information about:
These recommendations are generated for guidance and should not be treated as guaranteed predictions.
Smile Apti AI may generate educational or course recommendations based on assessment results.
This information may include:
Course recommendations are intended to support exploration and planning.
Smile Apti AI may generate deeper psychological-profile information based on assessment responses.
This may include insights relating to:
Psychological-profile information may be treated as more restricted information within the Platform.
Certain psychological insights may be protected through access codes or other restricted-access mechanisms.
Authorised users with valid access may be able to view this information.
Smile Apti AI may process:
Users must not share restricted access codes without authorisation.
Smile Apti AI allows users to download complete assessment results as PDF reports.
Reports may contain:
Once a report is downloaded to a user's device, the user is responsible for protecting that copy.
Users may choose to share downloaded reports with:
Smile Apti AI is not responsible for subsequent use or disclosure of information after a user voluntarily shares a downloaded report, except where liability cannot lawfully be excluded.
Users should consider the sensitivity of psychological and assessment information before sharing reports.
Smile Apti AI includes an administrative portal.
Authorised administrators may be able to:
Administrative access should be limited to authorised personnel and used only for legitimate operational purposes.
When users access Smile Apti AI, certain technical information may be processed automatically.
Depending on the deployed configuration, this may include:
This information may be used to operate, secure and improve the Platform.
Smile Apti AI may use personal data to:
We should not use personal data for materially incompatible purposes unless permitted by applicable law.
Smile Apti AI uses automated systems to analyse assessment responses and generate results.
Automated processing may be used for:
Automated results may not always accurately reflect every aspect of an individual.
Users should consider the results as guidance rather than definitive conclusions.
Smile Apti AI is not designed to provide clinical psychological, psychiatric or medical diagnoses.
Assessment and psychological-profile information is intended for:
The Platform should not be used as a substitute for assessment or treatment by a qualified healthcare or mental-health professional.
The current Smile Apti AI architecture uses Firebase Firestore as its backend database.
Assessment records and associated Platform data may be stored in Firebase infrastructure.
Cloud Functions may also be used for backend processing.
Storage and backend processing are subject to the technical configuration and security controls implemented for the Platform.
The project does not require a traditional password-based user account for standard assessment users.
However, authenticated administrative access may be used for the Admin Portal.
Firebase security rules are used to restrict access to global user assessment data.
Only authorised administrators should be able to access administrative assessment records.
Smile Apti AI uses technical measures intended to protect user information.
Based on the current project architecture, these measures include:
No online service can guarantee absolute security.
Users should protect any assessment links, access codes and downloaded reports they receive.
The current Smile Apti AI implementation does not require a traditional user account or user password for ordinary assessment participation.
This approach reduces the amount of traditional login credential data stored for assessment users.
The implementation may change as additional features are introduced.
Smile Apti AI does not sell personal data.
Information may be shared only where reasonably necessary with:
Where a user independently downloads or shares a report, that sharing is controlled by the user.
Smile Apti AI may rely on third-party technology providers to operate the Platform.
Based on the current architecture, these include cloud and application infrastructure such as Firebase.
These providers may process information necessary to:
Service providers may also maintain their own applicable terms and privacy policies.
Smile Apti AI may be used in educational or counselling contexts.
Assessment reports may be reviewed by:
where the user has shared the report or appropriate authority exists.
Smile Apti AI does not automatically grant external organisations unrestricted access to user results unless such functionality is specifically provided and appropriately authorised.
Smile Apti AI may be used by students who are children under applicable law.
Where the processing of children's personal data requires parental or guardian consent, the appropriate consent should be obtained before processing the child's assessment information.
Where a school, counsellor, educational institution or other organisation facilitates the assessment, that organisation is responsible for ensuring that required permissions and consent have been obtained.
Additional safeguards may be implemented where required by applicable law.
Subject to applicable data-protection law, users may have rights to:
Smile Apti AI may take reasonable steps to verify a request before disclosing, modifying or deleting information.
The Admin Portal currently includes functionality that allows authorised administrators to delete assessment records.
Users may also request deletion of eligible personal data by contacting:
Privacy Email: expectationwalkers.tech@gmail.com
Upon receiving a valid request, Smile Apti AI may delete eligible information subject to any information that must or may legally be retained for purposes such as:
Smile Apti AI will retain personal data only for as long as reasonably necessary for the purpose for which it was collected or as otherwise required or permitted by applicable law.
Retention may depend on:
When personal data is no longer required, it may be deleted, anonymised or securely disposed of.
Where applicable law requires consent to process personal data, Smile Apti AI will provide an appropriate consent mechanism.
Consent may be required for activities including:
Consent should be specific to the relevant processing activity where necessary.
Where processing is based on consent, users may withdraw that consent where applicable.
Withdrawal will not affect processing that was lawful before withdrawal.
Certain assessment or reporting functionality may no longer be available if the information required to provide that Service can no longer be processed.
Cloud infrastructure used by Smile Apti AI may process or store information in jurisdictions outside the user's country.
Where international processing occurs, Smile Apti AI will take measures required under applicable data-protection laws and contractual arrangements.
Smile Apti AI is also packaged for Android deployment.
The mobile application may use the same core assessment and backend functionality as the web-based Platform.
Data-processing practices described in this Privacy Policy apply to the mobile version where the relevant functionality is used.
Smile Apti AI may provide links to third-party educational resources, courses or other websites.
These independent third-party services may maintain their own privacy practices.
Smile Apti AI is not responsible for independent data processing performed by third-party websites after a user leaves the Smile Apti AI Platform.
If the business operating Smile Apti AI is involved in a merger, acquisition, restructuring, financing or sale of assets, personal data may be transferred as part of that transaction subject to applicable law and appropriate safeguards.
If Smile Apti AI becomes aware of a personal-data breach, we will take reasonable measures to:
Smile Apti AI may update this Privacy Policy to reflect:
The updated Privacy Policy will display a revised Last Updated date.
Where legally required, material changes may be communicated separately or additional consent may be obtained.
Smile Apti AI intends to process personal data in accordance with applicable Indian data-protection and privacy requirements, including applicable provisions of the Digital Personal Data Protection Act, 2023 and rules made under it, as those provisions apply.
Nothing in this Privacy Policy limits privacy rights that cannot legally be waived.
Privacy questions, requests or complaints may be submitted to:
Grievance Officer / Privacy Contact: Jayajith Prasad
Email: expectationwalkers.tech@gmail.com
Phone: +91 7306111070
Address: First Floor, Thachapilly Complex, Thelapilly Junction, Irinjalakkuda
Smile Apti AI will process legitimate grievances in accordance with applicable legal requirements.
For questions about this Privacy Policy or Smile Apti AI's handling of personal data, contact:
Smile Apti AI
Operated by: Expectation Walkers GenAI Research and Services Pvt Ltd
Registered Address: First Floor, Thachapilly Complex, Thelapilly Junction, Irinjalakkuda
Privacy Email: expectationwalkers.tech@gmail.com
Phone: +91 7306111070
This Privacy Policy should be read together with:
By using Smile Apti AI, users acknowledge that this Privacy Policy has been made available and explains how assessment and related information may be processed.
Acceptance of this Privacy Policy does not itself constitute consent for every processing activity where separate consent is required by law.
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